Provides high level administrative support to an administrator(s) and/or a department to facilitate the daily operations of the department. Relieves supervisor of non-routine or routine administrative responsibilities. Prepares correspondence and reports, maintains calendars, and monitors budgets for the department. Assists with personnel searches. Develops and implements administrative policies related to department operations. Serves as a liaison.
Essential Duties, Tasks and Responsibilities
- Coordinates and oversees day-to-day department administrative operations. Manages and monitors calendar for upcoming meetings and special events. Requests repairs and services as necessary for building and equipment. Provides direction to others on various situations and topics. Develops and implements policies, procedures and forms related to department administrative operations.
- Prepares correspondence and reports and handles other issues, including issues of a confidential nature.
- Monitors budget expenditures for the department. Creates requisitions, submits invoices for payment and receives and reviews financial documents in financial management system.
- Enters applicant information for department personnel searches. Posts advertisements and applicant information. Coordinates search process, establishes and maintains credential files and corresponds with candidates. Assists with interview schedules, travel, lodging arrangements and expense reimbursements. Prepares recruitment reports.
- Serves as liaison for department with other University offices and general public. Manages business functions for the department. Investigates and responds to inquiries, questions and complaints.
- May supervise student workers and/or other staff.
This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned.
- Knowledge of basic mathematical skills
- Knowledge of basic reading skills Ability to carry out verbal and/or written instructions
- Ability to effectively communicate, verbally and written
- Detailed-oriented and highly accurate
- Ability to work in changing environment
- Ability to work effectively in a team environment
- Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
- Ability to coordinate or lead others in accomplishing work activities
- Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
- Ability to query, run reports and modify data in financial systems
- Ability to access and maintain document imaging systems, including scanning and filing documents
- Ability to operate computers and peripheral equipment such as printers
- Ability to draft office correspondence
- One-year related experience required
- High school diploma or GED required
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘February 27, 2024.
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.
For a complete job description & to apply for this position visit https://www.schooljobs.com/careers/bgsu or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
- Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
- Generous paid time off: Vacation, holidays, sick days and more.
- Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
- Tuition fee waivers: For eligible employees, spouses and dependent children.
- Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
- Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
- Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.