BGSU Office of Human Resources

1851 North Research Drive
Bowling Green , OH
https://bgsu.hiretouch.com/
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Administrative Assistant

BGSU Office of Human Resources
Bowling Green, OH Full-time
Posted on March 1, 2019

Position Summary:  Works under direction of the Director for the Office of Multicultural Affairs (OMA). Performs a variety of support and administrative duties.

Essential Duties, Tasks and Responsibilities

  • Acts as a liaison between Director, staff, other University departments/offices and the general public. Provides information or handles subsequent administrative details.
  • Maintains calendar for Director, schedules meetings with the general public, OMA staff or other departments.
  • Serves as liaison for OMA in relationship with Student Employment, Career Center, TRIO Programs, Multicultural Initiatives for Graduate Student Success (MIGSS), LGBTQ+ Resource Center and Programs, Multicultural Student Center, and Diversity and Inclusion Programs
  • Submits monthly and end of the year budgets to the Director or as needed. Assist in development of the annual budget.
  • Composes MS Office spreadsheets, and maintains budget expenditures for each program in the department.
  • Makes recommendations and maintains equipment (computers, printers, copier, and office fixtures). In addition will provide equipment asset report.
  • Sets up and maintains files for the department.
  • Handles and maintains report on space audit for department to submit to Capital Planning.
  • Collects and forwards vacation and sick leave reports for OMA staff.
  • Works with staff in coordinating event planning with meals, set-up, and electronic deposits.
  • In relationship to programs, works closely with Bursar's Office, Accounts Payable, Event Planning, and Catering Services.
  • Performs public relations duties, responds to inquiries, furnishes information, explain programs to the public.
  • Acts as a liaison with the Student Financial Aid Office and Student Employment Office with respect to student employees
  • Acts as a liaison with the Student Financial Aid Office and Student Employment Office with respect to student employees
  • Processes online and other paperwork and associated with student employees, approves time/labor and monitors federal work-study allocations, and maintains Student Employee Handbook.
  • Supervises, trains, interviews and evaluates student employees. Distributes workload and oversees and supervises student reception area in answering phone calls, screening calls, greeting and directing walk-in traffic, opening, sorting and distributing mail to offices, and other duties assigned to student employees.
  • Provide graduate assistants or new employees with personnel orientation, security request forms, keys/ped, name badge, business cards, voicemail, outlook calendar access, parking permit, etc.
  • Acts as a liaison with Technology Support Center and Facility Services with respect to new employees or new graduate assistants.
  • Serves as an area contact person for OMA in relationship with Student Employment, Career Center, Trio Programs, Project Search and Lesbian, Gay, Bisexual, Trans* Programs or Access, Diversity and Inclusion Programs.
  • Makes recommendations and assists in developing new procedures and programs.
  • Works on special assignments and projects as directed.
  • This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.
  • The above statements are not intended to include all responsibilities, duties and skills, but rather to describe the general nature and level of work.



Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty, staff or public & represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets &/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning/filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence

 

Minimum Qualifications

Required Experience

  •  One year related experience required

Required Education

  • High school diploma or GED required

 

Salary

Full-time classified staff position.  Classified pay grade 26/$16.23/hr.   Full benefits package available.

 

Deadline to apply:  March 15, 2019

 

To Apply

For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.