Administrative Assistant
Position Summary: Works under direction of the Director for the Office of Multicultural Affairs (OMA). Performs a variety of support and administrative duties.
Essential Duties, Tasks and Responsibilities
- Acts as a liaison between Director, staff, other University departments/offices and the general public. Provides information or handles subsequent administrative details.
- Maintains calendar for Director, schedules meetings with the general public, OMA staff or other departments.
- Serves as liaison for OMA in relationship with Student Employment, Career Center, TRIO Programs, Multicultural Initiatives for Graduate Student Success (MIGSS), LGBTQ+ Resource Center and Programs, Multicultural Student Center, and Diversity and Inclusion Programs
- Submits monthly and end of the year budgets to the Director or as needed. Assist in development of the annual budget.
- Composes MS Office spreadsheets, and maintains budget expenditures for each program in the department.
- Makes recommendations and maintains equipment (computers, printers, copier, and office fixtures). In addition will provide equipment asset report.
- Sets up and maintains files for the department.
- Handles and maintains report on space audit for department to submit to Capital Planning.
- Collects and forwards vacation and sick leave reports for OMA staff.
- Works with staff in coordinating event planning with meals, set-up, and electronic deposits.
- In relationship to programs, works closely with Bursar's Office, Accounts Payable, Event Planning, and Catering Services.
- Performs public relations duties, responds to inquiries, furnishes information, explain programs to the public.
- Acts as a liaison with the Student Financial Aid Office and Student Employment Office with respect to student employees
- Acts as a liaison with the Student Financial Aid Office and Student Employment Office with respect to student employees
- Processes online and other paperwork and associated with student employees, approves time/labor and monitors federal work-study allocations, and maintains Student Employee Handbook.
- Supervises, trains, interviews and evaluates student employees. Distributes workload and oversees and supervises student reception area in answering phone calls, screening calls, greeting and directing walk-in traffic, opening, sorting and distributing mail to offices, and other duties assigned to student employees.
- Provide graduate assistants or new employees with personnel orientation, security request forms, keys/ped, name badge, business cards, voicemail, outlook calendar access, parking permit, etc.
- Acts as a liaison with Technology Support Center and Facility Services with respect to new employees or new graduate assistants.
- Serves as an area contact person for OMA in relationship with Student Employment, Career Center, Trio Programs, Project Search and Lesbian, Gay, Bisexual, Trans* Programs or Access, Diversity and Inclusion Programs.
- Makes recommendations and assists in developing new procedures and programs.
- Works on special assignments and projects as directed.
- This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.
- The above statements are not intended to include all responsibilities, duties and skills, but rather to describe the general nature and level of work.
Essential Competencies
- Knowledge of basic mathematical skills
- Knowledge of basic reading skills
- Ability to carry out verbal and/or written instructions
- Ability to effectively communicate, verbally and written
- Detailed-oriented and highly accurate
- Ability to work in changing environment
- Ability to work effectively in a team environment
- Ability to interact effectively with students, faculty, staff or public & represent BGSU appropriately
- Ability to coordinate or lead others in accomplishing work activities
- Knowledge of computer skills, such as MS Office, presentations, spreadsheets &/or database entry/query
- Ability to query, run reports and modify data in financial systems
- Ability to access and maintain document imaging systems, including scanning/filing documents
- Ability to operate computers and peripheral equipment such as printers
- Ability to draft office correspondence
Minimum Qualifications
Required Experience
- One year related experience required
Required Education
- High school diploma or GED required
Salary
Full-time classified staff position. Classified pay grade 26/$16.23/hr. Full benefits package available.
Deadline to apply: March 15, 2019
To Apply
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.