Administrator, Strategic Budgets and Acquisitions University Libraries

BGSU Office of Human Resources   Bowling Green, OH   Full-time     Finance
Posted on January 4, 2022
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Position Summary

Reporting to the Dean of the University Libraries (UL), the Administrator, Strategic Budgets and Acquisitions is responsible for managing all fiscal responsibilities related to budgeting, needs assessment and resource allocation: and will oversee the execution of all faculty and staff personnel actions and payroll records. Provides leadership for the daily operations of the UL Budget Office, including the supervision of permanent employees, day-to-day office business practices, oversight of procurement operations essential to the operation of library services and collections, contract preparation, license review, price negotiations, vendor communication, administration and analysis of all budgets, assessment reporting to external agencies, and preparation of all salary sheets or contract addenda for employees.

Serves as a member of the library executive leadership team for strategic planning, prioritization of strategic priorities, and collaborating on policy issues affecting multiple library functional areas such as teaching and learning, public services, technical services, human resources, space planning, communication, and development. Contributes to efforts around diversity, equity, and belonging through professional development and activities.

Essential Duties, Tasks and Responsibilities

· Oversees the strategic leadership for the library’s procurement operations, including procurement of critical Intellectual Property (IP) needed for teaching, learning and research, as well as other goods essential to the operation of library services and collections, including databases, hardware and software, ensuring all purchases and procurement meet campus policies. Serves as primary contact for all procurement activities, including contract preparation, bid evaluations, and supervision of associated billing and payments; collaborate with Dean to analyze vendor offers and products, as well as to review licenses and contracts and to coordinate trials for products and services; serve as main contact for all outside vendors regarding acquisitions and payment of library resources. Coordinates with Purchasing, Collection Development team, ITS, Department Heads, General Counsel in review of contracts and price negotiations for library resources.

· Oversees the operational management of the UL Budget office and staff personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary action as appropriate. Leads the staff within the budget office to maintain and execute all operational tasks associated with the library; including coordination of cash handling (register), approving staff/student payroll, billing/invoicing patrons for services, deposits (revenue from cash register or deposits from donors), and other financial activities of the budget office (pulling FMS and Sierra (Library Information System) reports to balance).

· Administers, oversees, forecasts, analyzes, and reconciles the administrative budgets, including personnel, operating, library acquisitions, and foundation accounts for the University Libraries (UL), the Learning Commons, and the Northwest Ohio Regional Book Depository (NWORBD).

Oversees a total budget allocation of over $8,000,000 and Foundation accounts with endowed balances totaling over $3,000,000.

· Creates and implements assessment projects, assessment cycles, metrics and project communication plans; collects and compiles information; prepares, submits and disseminates statistical and annual reports to campus and external audiences/agencies (e.g. Office of Institutional Research, University Student Achievement Assessment Committee, ACRL, IPEDS, Ithaka S+R, LibQual, etc.).

· Calculates and prepares salary sheets, faculty and administrative staff contract and contract addenda, non-student letters of appointment. Oversees issues related to student employment services, including analysis and compensation. Prepares merit increase spreadsheet for faculty and prepares annual increase letters.


Knowledge, Skills or Abilities

· Ability to collect and analyze financial and other data, make projections, define problems, and validate conclusions regarding fiscal control

· Demonstrated ability to manage complex budgets and expenditures.

· Demonstrated ability to perform at a high level and meet deadlines.

· Strong project management skills.

· Strong verbal and written communications skills involving high-level and detailed communications with internal and external contacts;

· Commitment to supporting and promoting a diverse and multicultural work environment


Diversity Statement

In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below. The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font.

· How do you engage with equity, diversity and/or inclusion in the work setting?


Minimum Qualifications:

Bachelor’s Degree in Finance, Accounting, or related field. MBA preferred. Degree must be conferred at the time of application.

The following experience is required:

· 3 years of experience in higher education administration, business and/or budget management, grants accounting and management or a closely related field.

· 3 years developing and maintaining operation systems for budget management, including complex data analysis and reporting is required.



Full-time, Administrative staff position available. Administrative Grade Level 357. Salary is commensurate with education and experience. Full benefit package available.


Deadline to apply:  extended to January 12, 2022


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance

with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.

BGSU Office of Human Resources

1851 N. Research Drive
Bowling Green , OH