Associate Director for Facilities and Operations

Position Summary

The Associate Director of Facilities and Operations manages the maintenance and operations of facilities under the control of the Office of Residence Life, a $36 million auxiliary with over 1.8 million square feet in campus buildings and the facilities under the control of Recreation and Wellness (Rec Center and Perry Field House).   This position coordinates the planning, development, and implementation of capital projects in the residential, Perry Fieldhouse, and Recreational facilities, as well as serves as the primary liaison to the offices of Campus Operations, Capital Planning, and Design & Construction in order to seamlessly represent the best interests of the Division of Student Affairs and to direct projects, resource allocation, and future planning. 

The Associate Director develops both short- and long-range plans for Student Affairs facilities and operations, including goals and objectives that contribute toward and are in concert with those of Student Affairs and the University.  This includes developing and accessing ways to achieve those goals, executing the chosen method, and evaluating outcomes.  This work includes detailed financial analysis and budgeting.  The Associate Director also has oversight for areas of safety and security systems within the Student Affairs facilities, and is responsible for developing guidelines for crisis management and response in relevant areas.

Essential Duties, Tasks and Responsibilities

Facilities & Operations Management

Direct, manage, and coordinate  the maintenance of Student Affairs facilities and operations on a daily basis by providing leadership, oversight, and professional direction to a comprehensive  program that includes:

• Investigating, assessing, and implementing solutions to maintenance, custodial and repair issues
• Overseeing safety and security management of the Student Affairs facilities by ensuring that lock and access systems are maintained, as well as all other life safety systems are properly maintained and operated
• Identifying, forecasting, and managing deferred maintenance needs, planned preventative maintenance, and routine maintenance.
• Developing and/or improving  processes, procedures, and policies according to national best practice standards for student housing, maintenance, custodial, and construction standards
• Evaluating the effectiveness  maintenance and operational processes, procedures, and policies and implementing revisions to improve them as necessary.
• Supervises the work of the Coordinator for Operations and provide guidance on projects as needed.  

Capital Planning

• Develops and collaborates on long range capital planning and project needs for Student Affairs facilities through close collaboration with the office of Capital Planning, Design and Construction, and Campus Operations.  

• Develops long range goals, budgets, and schedules for capital expenditures.

Project Management:

• In conjunction with the Office of Design and Construction, manages and coordinates capital construction projects in Student Affairs facilities.
• Represents the interests of Student Affairs throughout the project cycle and authorizes or recommends actions on behalf of Student Affairs.
• Serves on a management team for construction projects in order to authorize change orders, accept or reject completed work, authorize payment orders, and work with consulting engineers and architects.
• Manages equipment/furniture purchases for university living units.
• Schedules summer use of living units, including maintenance and custodial services, construction projects, and conference use.

Administrative Policy Management

• Develops, documents, and reviews Student Affairs policies as they relate to Student Affairs facilities and operations.
• Reviews Residence Life facilities and operational practices to ensure compliance with applicable laws, code standards, and University policies and procedures.  

Crisis Management

• Provides operational and logistical support to Student Affairs staff and facilities during and after emergencies such as weather-related events, natural disasters, and facility related crises (floods, loss of power, etc.)
• Works in conjunction with Campus Operations, the Office of Public Safety, and the Office of Environmental Health and Safety in providing support as needed. 

Additional Duties

• Supervises a Secretary 2 for Facility Operations
• Indirectly supervises the Security Specialist
• Other duties as assigned.  

Knowledge, Skills or Abilities

• Excellent communication skills (oral, written, and interpersonal)
• Ability to work with diverse groups of people, both with the Student Affairs Division and all other areas within the University
• Budget experience
• Problem solving skills; especially demonstrating creativity and innovation
• Policy analysis experience and expertise
• Ability to manage multiple building units
• Ability to set priorities and work on multiple projects regularly
• Supervisory experience
• Computer skills (Microsoft software experience - spreadsheet, word processing, database, email, and internet applications)

Minimum Qualifications

Bachelor's Degree required in Mechanical, Electrical, Engineering, Construction Management, or related degree.  Successful candidate must have Bachelor’s degree conferred at the time of application. 

The following experience is required:

• 5 years facilities management in an educational or governmental environment preferred
• 3 years project management (at least one of the following: construction/budget/logistics/ scheduling)
• 3 years supervisory responsibility which can include student supervision

Salary

Full-time, Administrative staff position available. Administrative Grade Level 359. Salary is commensurate with education and experience. Full benefit package available.

Deadline to apply:    August 5, 2019

To Apply

For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.