Budget Administrator

BGSU Office of Human Resources   Bowling Green, OH   Full-time     Other
Posted on July 26, 2022
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Position Summary

Serves as a business/financial officer for the Division of Diversity and Belonging, Division of Health and Wellness and the Division of Student Affairs.  In addition, serves as the primary budget administrator and financial advisor for the divisional leads and grant funded TRIO Programs. Manages budget operations for the aforementioned areas and coordinates budgets with the University’s Director of Budgeting. Provides oversight for all Educational and General (E&G: State Share of Instruction, tuition, fees), General Fee (GF), and Auxiliary funded departmental budgets.  Develops financial policies and procedures specific to the areas of oversight.  Coordinates financial feasibility and planning studies.  Performs financial review and data analysis, provides data and recommendations regarding business operations and internal control procedures, and has oversight and approval authority for financial transactions associated with University and Foundation business. 

Essential Duties, Tasks and Responsibilities

  • Coordinates the annual budget process which includes development of budget templates, compliance with university budget policies, detailed analysis as well as short and long term strategic planning.  (1) Develops and administers annual budgets for the divisional leads. (2) Supports divisional leads in the development of budgets; e.g., provide guidance; communicate information; provide financial data; review estimates for completeness, accuracy, and historical trends.
  • Performs benchmarking, research, ad hoc analysis (e.g., financial results, variance analysis, efficiencies), and special projects as necessary.  Develops financial tools and training materials to assist management with monitoring budgets and expenditures to better manage the financial aspect of their departments.  Provides in-service training and education in regard to FMS and other university systems, budgets, and other financial topics.
  • Advises divisional leads in matters related to personnel, operating budgets, purchasing, Foundation accounts, and other related financial matters.  This includes: reviews financial solvency, produces detailed financial data, performs financial analysis, verifies annual budget loads, verifies year-end balances (carryover) and ensures the accuracy of these transactions in FMS.
  • Serves as the budget administrator with approver authority regarding University and Foundation procedures and financial transactions. This includes accounts payable, travel expense, general ledger (record entries and research accounting issues), intercompany accounting (transfers, reconciliations), compliance management and other related matters.
  • Supports the implementation of Human Resource (HR) processes and responds to requests for information from the HR system. Consults prior to authorization to ensure alignment to funded budget.
  • Supports the implementation of Capital Project processes including review of Project Request Forms prior to authorization for completeness and funding sources.
  • Analyzes, and reviews policies, procedures, and controls associated with the various funding sources (e.g., E&G, GF, fundraising) and financial transactions in accordance with University policies and procedures as well as the Ohio Revised Code and other promulgated rules and regulations. 
  • Serves as a representative on ad hoc committees, search committees, and other university committees as requested.  Additional duties as assigned.


Knowledge, Skills or Abilities

  • Effective interpersonal communication skills
  • Effective oral and written communication skills
  • Strong analytical skills including detailed budget/fiscal analysis and problem solving
  • Advanced spreadsheet development
  • Experience preparing financial/accounting reports
  • Ability to work collaboratively across the University
  • Experience in development and implementation of short and long term planning
  • Ability to manage multiple tasks and responsibilities
  • High level of initiative and flexibility regarding work schedule
  • Preferred related computer skills (Excel), and financial (FMS) software experience.

Minimum Qualifications

Bachelor’s degree required.  Degree must be conferred at the time of application.

The following experience is required:

  • Three years budgeting and fiscal analysis experience.

The following education and experience are preferred:

  • Bachelor's degree in Accounting, Finance or related field 
  • Experience in higher education is preferred



Full-time, Administrative staff position available.  Administrative Grade Level 356.  Salary is commensurate with education and experience. Full benefit package available.

Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘August 9, 2022’. 


Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.pdf (bgsu.edu)


 To Apply

For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.

BGSU Office of Human Resources

1851 N Research Drive
Bowling Green , OH