Grants Accounting Analyst
Position Summary
Provides analysis, forecasting, financial oversight and management for externally funded grants and contracts awarded to the University. Prepares necessary documents and financial reports based on analysis and approves expenditures to assure they are in compliance with established accounting principles and federal, state and private grant guidelines and regulations.
Essential Duties, Tasks and Responsibilities
- Analyze and interpret contract specifications, guidelines, and regulations. Act as an expert on these and advise PI and others on grant specific nuances. Research and analyze supplemental guidelines on sponsor websites and in RFPs for additional restrictions. Continuously monitor and communicate changes and/or clarify OMB Circular and NSF, HHS, NIH, ED guides for updated policies and procedures with those associated with the grant.
- Monitor, analyze and manage budget and expenditures along with all aspects of the grant to ensure compliance with sponsor terms and conditions, OMB Circular guidelines, and University policies is maintained. Responsible for providing analysis and development of fiscal forecasting models of grant Review payroll and expense paperwork, journal transfers, and electronic expense report submissions, evaluate whether expenses are reasonable and allocable, and approve or deny the expenses based on appropriate guidelines. Analyze accounts constantly to prevent potential problems and determine solutions for current issues. Let PI know of fiscal problems before they occur or when discovered. Secure and file appropriate documentation.
- Create and analyze financial monthly, quarterly and final closeout reports. Analyze and complete all appropriate fiscal reports and invoices based on interpretation of contract language, sponsor guidelines, and appropriate laws and regulations including cost share reporting, technical reports, and/or assisting in progress reports. Responsible for developing appropriate invoicing and reporting schedules. Utilize various sponsor electronic submission systems such as ERA Commons, Fastlane, CCIP, etc. and use them in analysis and forecasting of grant and guidelines.
- Balance and reconcile accounts. Prepare journal entries and budget transfers as needed. Develop, analyze, and provide communication regarding budget vs. expense analysis and budget projections. Provide multiple solutions to upcoming problems.
- Communicate and collaborate with and train principal investigators (PI’s), budget administrators, and grant secretaries on grant conditions, reporting and documentation requirements along with FMS navigation and training. Review grant conditions with PI and ensure appropriate procedures are being followed. Analyze solutions if problems occur and collaborate with PI and others to see that solutions are put into place and enforced. Provide resources and contacts for charging expenses to the grants. Meet with PI's to discuss and resolve grant related issues.
- Analyze, develop and forecast approved budgets and budget modifications. Determine appropriate indirect cost percentages and calculate release time. Review budgets for unallowable categories and expenses. Monitor all budgeting limits. Discusses potential problems with PI and others.
- Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions. Collect and analyze accounts receivable balances from unpaid sponsor invoices. Identify any current or future problems. Address issues with PI and others.
- Other responsibilities: Assist in the functional lead duties of FMS System maintenance (maintenance packs, testing, trouble shooting, etc.). Assist in the annual external A-133 audit to include: responding to all auditor requests for data on selected grants for audit, running queries/reports, and analyzing variances. Prepare, distribute, collect, and maintain time and effort certifications for all employees paid from grant funds. Conduct other projects as assigned.
Knowledge, Skills or Abilities
- Solid working knowledge of Generally Accepted Accounting principles (GAAP)
- Management of workload and multiple tasks
- Excellent communication and interpersonal skills
- Excellent organizational, analytical and problem-solving skills
- Solid knowledge of federal and state compliance regulations
- Substantial experience with budgeting and accounting procedures
- Ability to train other support staff
- Ability to set priorities and work comfortably in fast-paced, deadline driven environment.
- Familiar with PeopleSoft
- Proficient in Microsoft office - Excel and Word
Diversity Statement
In addition to your cover letter and resume, you will be required to upload a written response to the diversity and inclusion question listed below. The Diversity Statement should not exceed 1 page that is double-spaced with 1-inch margins, using 12pt. font.
- How do you engage with equity, diversity, and/or inclusion in the work setting?
Minimum Qualifications:
Bachelor's degree in Business Administration required with a major in accounting or closely related field. Degree must be conferred at the time of application.
The following experience is required:
- 1-3 years’ experience - budget management and accounting principles
- Minimum of 1 year of experience using an ERP system (Oracle, Peoplesoft, Banner)
Salary
Full-time, Administrative staff position available. Administrative Grade Level 354. Salary is commensurate with education and experience. Full benefit package available.
Deadline to apply: June 28, 2021
To Apply
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.