BGSU Office of Human Resources   Bowling Green, OH   Full-time     Administration / Clerical
Posted on January 23, 2024
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Position Summary

Provides support to department group or individuals. Relieves supervisor of routine clerical tasks within established guidelines. Prepares correspondence, answers telephones, maintains files and performs a variety of clerical tasks.



Essential Duties, Tasks and Responsibilities

  • Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone and directs calls as appropriate.
  • Prepares and/or transmits written correspondence through e-mail, fax or hard copy as directed. Scans, photocopies and assembles materials. Opens and distributes mail.
  • Maintains office equipment, including keeping photocopiers and printers stocked with toner and paper. Assists with troubleshooting and resolving equipment problems. Serves as liaison to ITS for equipment issues. Initiates work orders for repair.
  • Processes applications. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Runs reports.
  • Coordinates department purchasing program. Maintains inventory of supplies and places orders as needed.
  • Schedules and coordinates meetings and special events. Maintains department conference room calendar.
  • Prepares agendas, types minutes, records attendance, and makes travel arrangements as necessary. May assist with or perform maintenance of department website.
  • Assists faculty and staff with special departmental projects and programs.

This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned.




Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to access and maintain document imaging systems, including scanning and filing documents Ability to draft office correspondence
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Knowledge of basic computer skills
  • Ability to operate hand and/or power tools appropriate to the trade



Minimum Qualifications


The following Experience is required:

  • Six months related experience required

The following Education is required:

  • High school diploma or GED required



Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘February 7, 2024’.   




Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.



To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.



Why work at BGSU?

Full-time BGSU employees enjoy an array of exceptional benefits, including:

  • Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
  • Generous paid time off: Vacation, holidays, sick days and more.
  • Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
  • Tuition fee waivers: For eligible employees, spouses and dependent children.
  • Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
  • Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
  • Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.

Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.



BGSU Office of Human Resources

1851 N. Research Drive
Bowling Green , OH