BGSU Office of Human Resources

1851 N Research Dr
Bowling Green , OH
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Senior Secretary

BGSU Office of Human Resources
Bowling Green, OH Full-time
Posted on October 5, 2018

Senior Secretary - Online & Summer Academic Programs


Bowling Green State University


Work Schedule:  Monday - Friday, 8:00 am - 5:00 pm

Position Summary:  Provides administrative support to the Assistant Vice Provost for Online & Summer Academic Programs (OSAP) and OSAP staff, to facilitate the operation of the unit. Relieves the Assistant Vice Provost for OSAP of non-routine administrative tasks. Researches, gathers information and prepares reports pertaining to online program / course enrollment management. Assists with the preparation and maintaining of summer budgets.

Essential Duties, Tasks and Responsibilities

  • Serves as receptionist (prepares correspondence and reports, answers phone & email, maintains calendars).
  • Performs OSAP clerical work as needed
  • Maintains OSAP office equipment and troubleshoots issues
  • Compiles, enters, retrieves, and maintains information in database systems
  • Queries databases and runs reports pertaining to online or summer enrollment
  • Downloads, reconciles, and monitors OSAP budget reports
  • Download all the grant application files that are uploaded during the application process; name all the files, and send out to reviewers. Prepare an excel spread sheet with information and collate the reviewer responses.
  • Answer questions that faculty and students may have regarding grants.  Ensure students submit their report file and arrange for stipends to be paid out.  Maintain a data base of the CURS grants awarded.
  • Tag courses each semester with experiential learning attributes in CSS and retrieve student rosters associated with these courses
  • Makes recommendations on budgeting strategies as needed by OSAP Assistant Vice Provost
  • Reconciles purchasing card transactions
  • Coordinates work schedules
  • Interviews, hires, trains, and evaluates undergraduate or graduate assistants
  • Approves students' time
  • Schedules and coordinates meetings and special events
  • Makes travel arrangements and prepares travel and business entertainment expenses and business entertainment reimbursement
  • Works on special projects as needed
  • Serves as liaison for OSAP with other University offices, vendors, and the public 
  • Registers students for classes as needed


This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.

Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public  and represent BGSU appropriately
  • Knowledge of basic computer skills
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
  • Ability to operate computers and peripheral equipment such as printers
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to work in changing environment
  • Ability to coordinate or lead others in accomplishing work activities
  • Ability to query, run reports and modify data in financial systems
  • Ability to draft office correspondence


Minimum Qualifications

One year related experience and High school diploma or GED required.


Full-time Classified staff position.  Pay Grade 25/$15.03   Full benefits package available.


Deadline to apply:  October 19, 2018


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.