BGSU Office of Human Resources

1851 North Research Drive
Bowling Green , OH
https://bgsu.hiretouch.com/
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Senior Secretary

BGSU Office of Human Resources
Bowling Green, OH Full-time
Posted on April 5, 2019

Work Schedule:  This is a twelve-month, full-time position, working 8 am to 5 pm, Monday through Friday.

 

Position Summary:  Provides support to the Undergraduate Student Development Office. Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists College of Business students with basic policy and procedural issues and schedules appointments with appropriate staff.  Supervises a staff of student employees to assist students and staff.  Provides support to the Associate Dean for academic honesty appeals.

 

Essential Duties, Tasks and Responsibilities

  • Greets and directs visitors, students, staff & faculty. Answer department phone and responds to inquiries and/or redirects calls as appropriate
  • Hire, schedule and supervise 5 student workers.
    • Approve their time.
    • Coordinate work schedule
    • Submit Job Posting and New Hire forms
    • Interview and Train New Hires
  • Schedules appointments & meetings for students and faculty via MS Outlook
  • Prepares written correspondence via e-mail or MS Word
  • Assists students with completing forms for dropping classes, adding or changing a specialization, appeals, graduation, etc.
  • Enroll students in a class when an override is required
  • Answer questions that students have regarding policies, scheduling, locations of professors and departments
  • Maintains database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems.
  • Maintain hard student files with Academic Status and important documentation
  • Reserve conference rooms in the BA building for department and Business student organizations
  • Assists in recruiting by speaking to prospective students and parents about our programs, specializations, Co-Ops, student organizations. Assemble goody bags for prospectives as needed.
  • Acting Commencement Liaison for the college.
    • Disseminates information regarding deadlines for Regalia and Commencement program
    • Coordinates the volunteering of marshals and faculty participants
    • Informs the marshals of duties and rehearsal times
  • Coordinates S.O.A.R.
    • Schedules classrooms and Hub
    • Runs report
    • Prepares student files
    • Research student data to check eligibility for COB
  • Coordinates recruiting visits from Ohio High Schools with Recruitment Manager
    • Reserves classrooms and/or Hub
    • Set up Hub for visits
    • Order lunches and assists with clean up.
  • Assists the Deans Office
    • Handles Appeals & Academic Dishonesty Cases
    • Document them in Excel, Send ltr. to Student and copy necessary staff
    • Attend & Record Hearings for 2nd offenses
    • Create Academic Status Letters each semester
  •  Maintain Office Supplies
    • Maintain basic supplies for office
    • Handles special order of printed documents through Third party
    • Purchase items at department store for special events
  •  Assists Campus Operations with Maintenance of COB
    • Submit requests when building needs cleaning
    • Submit Requests for moving of supplies or repairing of office furniture

 

This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.



Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence

 

Minimum Qualifications

Required Experience

  •  One year related experience required

Required Education

  • High school diploma or GED required

 

 

Salary

Full-time, twelve-month, classified staff position available.  Pay grade 25/$15.03/hr.     Full benefits package available

Deadline to apply:  April 19, 2019

 

To Apply

For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.