BGSU Office of Human Resources

1851 N Research Dr
Bowling Green , OH
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Senior Secretary

BGSU Office of Human Resources
Bowling Green, OH Full-time
Posted on December 7, 2018

Senior Secretary
Nontraditional and Military Student Services


Bowling Green State University


Work Schedule:  Monday - Friday, 8:00 am - 5:00 pm

Position Summary:  Provides administrative support to the Assistant Vice President for Nontraditional and Military Student Services (NTMSS) and NTMSS staff, to facilitate the operation of the unit. Relieves the Assistant Vice Provost for NTMSS of routine and non-routine administrative tasks. Researches, gathers information and prepares reports pertaining to nontraditional and military students, state initiatives, and the SAGE program. Assists with the preparation and maintaining of department and foundation account budgets.

Essential Duties, Tasks and Responsibilities

  • Serves as receptionist (prepares correspondence and reports, answers phone & email, maintains calendars).
  • Performs NTMSS clerical work as needed; such as prepares correspondence and oversees mail
  • Maintains NTMSS office equipment and troubleshoots issues;
  • Maintains inventory and orders supplies
  • Compiles, enters, retrieves, and maintains information in database systems
  • Queries databases and runs reports pertaining to NTMSS and projects
  • Downloads, reconciles, and monitors NTMSS budget reports
  • Provides information for annual reports
  • Drafts budget monthly reports and keeps NTMSS Assistant Vice President updated
  • Reconciles purchasing card transactions
  • Coordinates work schedules and calendars
  • Interviews, hires, trains, and evaluates undergraduate assistants
  • Approves students' time
  • Schedules and coordinates meetings and special events
  • Makes travel arrangements and prepares travel and business entertainment expenses and business entertainment reimbursement
  • Works on special projects as needed
  • Serves as liaison for NTMSS with other University offices, ODHE offices, military members and the public

This list of essential duties and responsibilities is not all-inclusive; individual will perform other related duties as assigned.

Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detail-oriented and highly accurate
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public  and represent BGSU appropriately
  • Knowledge of basic computer skills
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to utilize workflow processes to track portfolio payments
  • Ability to operate computers and peripheral equipment such as printers
  • Knowledge of computer applications, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to work in changing environment
  • Ability to coordinate or lead others in accomplishing work activities
  • Ability to query, run reports and modify data in financial systems
  • Ability to draft office correspondence

Minimum Qualifications

Required Experience

  • One year related experience required

Required Education

  • High school diploma or GED required





Full-time classified staff position.  Pay Grade 25/$15.03/hr.   Full benefits package available.


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.