BGSU Office of Human Resources

1851 N Reserach Drive
Bowling Green , OH
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Senior Secretary

BGSU Office of Human Resources
Bowling Green, OH Full-time
Posted on November 14, 2019

Work Schedule:  Full-time position.  Normal Days/hours:  Monday thru Friday 8:00 am - 5:00 pm. 

Position Summary: This position is responsible for the coordination of the daily operation of the college and department office and performs varied secretarial/administrative and clerical duties. It requires constant juggling of multiple important tasks and requires a very organized person to handle same.


Essential Duties, Tasks and Responsibilities

  • Answer telephone and greet visitors. Provide information or materials required, direct calls to appropriate individuals/areas and take messages.
  • Receive and route mail through USPS, UPS, FedEx services. Fax and scan for faculty and department
  • Assist chair and associate dean by performing routine and non-routine administrative tasks. Make requested appointments with chair through Outlook, attend department meetings and take minutes, provide requested queries, clerical duties, make copies and distribute, etc.
  • Prepares, distributes, collects, records, processes and files faculty evaluations.
  • Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process change of schedule, and student record forms.
  • Coordinate college recitals and prepare programs.
  • Responsible for instrument locker assignments and locks.
  • Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports and programs; proof copy and make corrections.
  • Assist chair in collection and processing of faculty load reports and faculty merit review documents.

This list of essential duties, tasks and responsibilities is not all-inclusive; individual will perform other related duties as assigned.

Essential Competencies

  • Knowledge of basic mathematical skills
  • Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
  • Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence


Minimum Qualifications

Required Experience 

  • One year related experience


  • High school diploma or GED required

Full-time classified staff position.  Pay Grade 25/$15.31.  Full benefit package available.


Deadline to apply: November 28, 2019

To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.