Senior Secretary - Philosophy

BGSU Office of Human Resources   Bowling Green, OH   Full-time     Administration / Clerical
Posted on May 22, 2023
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Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists with the preparation and maintaining of department budgets.


Essential Functions


  • Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone. responds to inquiries and/or redirects calls as appropriate.
  • Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.
  • Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.
  • Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.
  • Interviews, hires, trains and evaluates student assistants. Coordinates work schedules. Prepares alarm code requests and orders keys as needed. Approves students' time.
  • Downloads and reconciles budget reports. Provides information for the preparation of annual reports. Reconciles P- card transactions. Prepares check requests.
  • Maintains inventories and orders supplies and books as needed.
  • Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.
  • Works on special projects as needed.
  • May register students for courses specific to department. Runs department reports as needed.


Minimum Qualifications


The following Experience is required:

  •  One year related experience required

The following Education is required:


  • High school diploma or GED required




Essential Competencies


  • Knowledge of basic mathematical skills Knowledge of basic reading skills
  • Ability to carry out verbal and/or written instructions Ability to effectively communicate, verbally and written Detailed-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately Ability to coordinate or lead others in accomplishing work activities
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence


Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by June 5, 2023’.

BGSU Office of Human Resources

1851 N. Research Drive
Bowling Green , OH