Assistant to the AVP of Marketing and Brand Strategy

Bowling Green State University   Bowling Green, OH   Full-time     Administration / Clerical
Posted on May 13, 2024
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Position Summary

This Assistant to the Associate Vice President of Marketing and Brand Strategy provides administrative oversight to the Associate Vice President of Marketing and Brand Strategy and oversees operational functions of the department. This position manages budget operations including inventory, bidding, awarding projects, and contracts. The assistant coordinates the data collection, analysis, progress reporting, and other communications on behalf of the AVP of MBS to ensure that the AVP is informed of developments across and within reporting units; oversees the planning, scheduling, preparation for, and execution of meetings and events on the AVP’s behalf.



Essential Duties, Tasks and Responsibilities

  • Develops an annual budget for the department and processes all contracts, invoices, and financial reports. Manages equipment and departmental purchases. Handles interdepartmental budget transfers and p-card transactions.
  • Serves as the primary coordinator for all administrative operational matters between/among the AVP and the department including direct reports, colleagues across campus, and external entities such as vendors, etc. Manages department-wide events, communications, records, physical space, supplies, reports.
  • Coordinates and manages the AVP’s calendar and schedule by ensuring all relevant and pertinent supporting materials, meeting notes, and action items have been summarized, organized, and disseminated in advance of each meeting to ensure the most effective and productive use of meeting time. Creates meeting minutes/notes as needed.
  • Monitors deadlines for important projects, relays information to direct reports. Proofs, edits, and prepares/compiles projects, reports, and presentations for the AVP.
  • Authors, compiles, and/or manages/disseminates communications for the AVP. Compiles information and creates/reviews correspondence on behalf of the AVP.
  • Oversees special projects as assigned; tracks/approves leave time for MBS staff; ensures MBS office has representation on campus initiatives, committees, and projects; attends training and professional development opportunities.
  • Other duties as assigned

Knowledge, Skills or Abilities

  • Excellent communications skills
  • Excellent organizational skills
  • Excellent computer skills (word processing, database, internet, and email applications)
  • Excellent negotiation skills
  • Ability to work with diverse groups of people

·         Ability to understand various policies/procedures from multiple organizations





Minimum Qualifications


The following Degree is required:

  • Bachelor’s degree required. Degree must be conferred at the time of application.

The following Experience is required: 

  • 3 years of experience in purchasing, marketing, communications, or related field

Full-time, Administrative staff position available. Administrative Grade Level 355. Salary is commensurate with education and experience. Full benefit package available.


Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by ‘May 23, 2024’.   



Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.



To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.



Why work at BGSU?

Full-time BGSU employees enjoy an array of exceptional benefits, including:

  • Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
  • Generous paid time off: Vacation, holidays, sick days and more.
  • Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
  • Tuition fee waivers: For eligible employees, spouses and dependent children.
  • Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
  • Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
  • Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.

Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.