Sr. Secretary - Musical Arts

Bowling Green State University   Bowling Green, OH   Full-time     Administration / Clerical
Posted on May 3, 2024
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Position Summary

This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include schedule development, writing contracts for visiting guest artists, enrollment management, student progress reporting, and academic support of the department and chair of Music Performance Studies (MUSP). Requires multi-tasking of important duties and an organized person to handle same.


Essential Duties, Tasks and Responsibilities

  • Support chair and assist faculty in Department of Music Performance Studies with administrative and academic functions.
  • Develop course schedule development, and processing Independent Contract Agreements for guest artists and vendors. 
  • Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.
  • Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties. 
  • Answer telephone and greet visitors.
  • Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.
  • Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.


Essential Competencies 

  • Knowledge of basic mathematical and reading skills
  • Ability to carry out verbal and/or written instructions
  • Ability to effectively communicate, verbally and written
  • Detail-oriented and highly accurate
  • Ability to work in changing environment
  • Ability to work effectively in a team environment
  • Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately 
  • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
  • Ability to query, run reports and modify data in financial systems
  • Ability to access and maintain document imaging systems, including scanning and filing documents
  • Ability to operate computers and peripheral equipment such as printers
  • Ability to draft office correspondence


Minimum Qualifications:

The following Experience is required:

  • One-year related experience required

The following Education is required:

  • High school diploma or GED required


Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 17, 2024.   


Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.  This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave.  For more information please visit Benefits-at-a-Glance.


To Apply

For a complete job description & to apply for this position visit or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.


Why work at BGSU?

Full-time BGSU employees enjoy an array of exceptional benefits, including:

  • Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
  • Generous paid time off: Vacation, holidays, sick days and more.
  • Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
  • Tuition fee waivers: For eligible employees, spouses and dependent children.
  • Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
  • Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
  • Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.

Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.