Payroll Manager
Payroll Manager
Kenyon College is conducting a search for a qualified candidate to fill the position of Payroll Manager. Reporting to the Assistant Controller in the Accounting Office the Payroll Manager is responsible for all payroll functions and requires attention to detail.
Essential Functions of the Payroll Manager
- Process all payrolls according to each of the payroll schedules: exempt staff and faculty payroll processed once each month, non-exempt staff, student, union maintenance and Kenyon Inn payroll processed biweekly and supplemental payrolls as needed.
- Account for all payroll related income taxes and submission of taxes each pay with a reporting process function each quarter. Stay abreast of changes to federal, state, and local regulations and take appropriate steps to ensure that policies and procedures are adjusted to reflect these changes.
- Account for all clearing accounts related to payroll with special attention to monthly reconciliations.
- Process all payments and report submissions of child support, payroll garnishments and various insurance premiums for life, disability, new hire, labor statistics, state and federal unemployment, State Workers’ Insurance, United Way contributions and Kenyon pledges.
- Process electronic reporting, submission and reconciliation of TIAA-CREF retirement contributions, Emeriti health savings contributions, First Knox National and Peoples Bank of Gambier mortgage guarantee withholdings, basic life-voluntary life-disability premiums and flexible spending accounts.
- Enter, maintain, and update employee fringe benefits and withholding information.
- Maintain accurate records for calendar year-end tax reporting. Process quarterly IRS 941 reporting and calendar year-end W-2 reporting for both Kenyon College and Kenyon Inn Management Company. Submit W-2 electronic reporting.
- Process and report annually the 1095C Affordable Care Act Reporting.
- Maintain and process moving allowance payments to new employees in accordance with IRS guidelines.
- Manage and maintain all accounts payable payments to foreign individuals and entities. Determine tax treaty eligibility along with submitting federal income tax payments.
- Maintain and monitor all activity with the student web time entry system.
- Monthly and quarterly audits of the health, life and disability premiums to ensure an accurate account of all participants compared to the payroll system.
- Set and modify all payroll system rule forms to accurately calculate salary and deductions for each payroll.
- Plan and execute training sessions with students and supervisors relating to student web time entry.
- Responsible for compiling data from the payroll system to update all required survey submissions including, but not limited to, AAUP, CUPA, IPEDS, insurance quote data, and ethnicity report. Responsible for payroll information gathering for numerous departments and divisions throughout the campus as needed.
Payroll Requirements at Fiscal Year-End
- Monitor and balance all payroll related clearing accounts.
- Establish electronic calendars in the Banner Payroll system for each of the payroll schedules in relation to the correct fiscal year posting period. Enter electronic payroll schedule for supplemental payrolls as needed.
- Compile and complete the annual attendance tracking reports from the Human Resource Office and the Maintenance Computer Records Coordinator for Payroll to post the compensated absence entry each year.
- Compile data on old outstanding payroll checks un-cashed in the last year to report to the State of Ohio as Unclaimed Funds.
- Gather all terminated employee's personnel files to transfer to the archives.
- Compile all documents to dispose of each year according to the accounting records retention policy.
Payroll Requirements at Beginning of New Fiscal Year
- Update health and dental premiums in the Banner Payroll deduction rule form.
- Monitor and update new health premium amounts for employees who migrate to a higher salary tier in the health insurance scale.
- Compile all signed faculty contracts, and exempt and non-exempt staff letters of increase to compare and verify accuracy in the Banner Payroll system.
- Verify accurate account information in the payroll system to insure each employee’s salary payments are charged to the correct budget or grant line.
- Verify and process all terminated employee's information in the payroll system.
- Update all life and disability premium statements with new employee salary amounts.
- Prepare and maintain accurate reports and documentation in all areas of responsibility.
- Perform other duties as required.
Knowledge, Skills, Abilities and Success Factors
- Ability to establish and maintain effective working relationships, good sense of humor, open-minded, independent worker but also team player.
- Ability to interact with individuals at all levels within and outside the organization from students, faculty, and staff, to vendors, retirees, and parents of current or graduated students.
- Ability to operate under pressure; not easily frustrated.
- Results-oriented; high personal energy level and initiative; self-starter.
- Ability to recognize new methods, adapt to the changing needs of the office, and establish appropriate procedures.
- Strong organizational skills.
Minimum Qualifications
- Two to five years relevant payroll experience.
- Ability to manage time well to complete needed daily tasks.
- Reconciliation of general ledger accounts.
- Demonstrate strong oral and written communication.
- Ability to do long- and short-range planning.
- Associate’s or bachelor’s degree in Accounting preferred.
Kenyon College is a nationally prominent, private liberal arts college where academic excellence goes hand in hand with a strong sense of community and close relationships among students and professors.