Administrative Assistant
The Administrative Assistant will assists the supervisor with the office’s administrative activities and coordinates various administrative processes and projects. This position provides the full-range of administrative support activities for a department and generally has responsibility for several established and ongoing complex and/or difficult processes unique to the department in addition to general administrative support for the department.
Essential Duties and Responsibilities
• Use your high-level administrative skills and talents to add value by developing, coordinating and enhancing processes and procedures for your customers from the Engineering, Safety and Supply Chain teams
• Provide administrative support and value to a variety of functional areas by:
• Creating and developing presentations, letters, memos, and graphs using Word, Excel, and PowerPoint. Proofread copy for spelling, grammar and layout
• Preparing agendas, notices and minutes for a variety of functional teams
• Scheduling and organizing activities such as onsite and offsite meetings, travel and conferences
• Providing backup to the receptionist on a rotating schedule (breaks, lunches, vacations)
• Working on a variety of projects such as planning and coordinating meetings, creating and preparing presentations, communicating information, and running reports using a variety of applications
• Coordinating and prioritizing work to support the needs of multiple teams
• Managing customer calendars as needed
• Contributing to project teams as needed
• Various other duties, projects as assigned.
Qualifications:
• Minimum of 1-3 years prior administrative experience, required.
• Knowledge of Word, Excel and PowerPoint (graphing, presentation building and spreadsheet development)
• Excellent verbal and written communication skills, including great phone presence
• Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams
• Organized and detailed, yet flexible
• Proven ability to maintain confidentiality
• Proven customer service background and the ability to work with a wide range of people and personalities
• Proven ability to prioritize and manage work flow with frequent interruptions (time management)
• Must enjoy being challenged with a variety of activities and responsibilities
• Must enjoy taking initiative to meet with customers to coordinate work and seek learning opportunities
• Flexible in adapting to changing environments Possess an upbeat, positive, and enthusiastic attitude
• Confident, self-starter who works well independently
• Strong communication skills, both oral and written