County Of Sonoma

575 Adminstration Dr Rm 116B
Santa Rosa , CA
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Legal Assistant - Confidential - Extra Help

County Of Sonoma
Santa Rosa, CA Full-time
Posted on September 20, 2019

As a Legal Assistant, you will work in an exciting, fast-paced position where you'll perform legal research and support attorneys in assignments requiring an advanced working knowledge of the law and legal procedure.  You will draft legal documents, conduct routine legal research, including searching government codes for pertinent information; provide litigation support; and utilize the office's computerized legal case management system.  Additionally, you will be the point of contact for other staff, clients, and the public.  

The ideal candidate thrives in a fast-paced work environment and possesses:

  • Familiarity with court rules and legal procedures
  • Knowledge of legal document processing and/or case management, including the proper handling of complaints, stipulations, judgments, and transactional documents 
  • Experience preparing administrative records and creating legal documents, including drafting, formatting, and editing correspondence, court, and transactional documents
  • The ability to use legal document-processing software such as Abacus, Legal Solutions, and/or Workshare
  • Experience providing support to attorneys in a litigation and/or transactional/advisory environment
  • The capability to handle competing priorities within designated time constraints
  • Familiarity with office software used in legal offices such as Timeslips, Onbase, Microsoft Word, Excel, and Outlook
  • Extensive experience using LexisNexis 

This recruitment is being conducted to fill a Legal Assistant - Confidential temporary, extra-help position in the Sonoma County Counsel's Office. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list.

EXTRA-HELP EMPLOYMENT

Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as: long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

 

Minimum Qualifications

Education: Education or course work which directly relates to the knowledge and abilities listed. Normally these courses would include paralegal, legal secretarial, legal documents, legal office practices, legal procedure or other law related courses.

Successful completion of the courses required for a certificate of completion as a paralegal from an accredited program or college is desirable.

Experience: Any combination of training and experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally three years experience preparing a variety of legal documents in a public or private law office would provide such opportunity.

Extensive experience using Westlaw and the Shared Legal Resource System is desirable for some assignments.

Special Requirement: Ability to type accurately at the rate of 65 words per minute.
 

License:  Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

 

Knowledge, Skills, and Abilities

Considerable knowledge of: the legal documents and their use; filing procedures and legal terminology; the principles and practices of the law pertaining to their office of assignment.

Working knowledge of: methods of legal and factual research; discovery techniques, drafting of legal memoranda, county government functions and legal responsibility; use of legal research computer system and word processor; legal office practices and procedures.

Ability to: conduct legal research; draft legal instruments, resolutions memoranda, pleadings and contracts; communicate effectively both orally and in writing; follow written and verbal instructions; develop and maintain effective working relationships with attorneys, support staff and the public; coordinate document processing; arrange support services for attorneys; identify and resolve problems; handle a large and varied assignment to meet fixed or fluctuating deadlines and to achieve work objectives.

Selection Procedure & Some Helpful Tips When Applying

 

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
 

The selection procedure will consist of the following examination:
 
An Application and Supplemental Questionnaire Appraisal (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities which relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration.

ADDITIONAL INFORMATION
A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.