CORE FINANCIALS MANAGER
University of Washington
Seattle, WA
Full-time
Finance
Posted on January 30, 2019
CORE FINANCIALS MANAGER Req #: 164079 Department: UW FINANCE TRANSFORMATION Job Location: Seattle Campus Posting Date: 01/25/2019 Closing Info: Open Until Filled Salary: Salary is commensurate with experience and education. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.
The UW Finance Transformation Program (UWFT) is a $200M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.
The UW Finance Transformation Program has an excellent full time opportunity for a Core Financials Manager. Reporting to the Design Director, the UWFT Core Financials Manager will manage and lead the following functional work streams for the Finance Transformation Program: 1) Finance Data Model, 2) Record to Report, 3) Plan and Manage the Business, 4) Project Inception to Close, 5) Manage Cash and Financial Assets. This position will own the high-level design, configuration, testing, and deployment of each of these functional areas ?by developing and managing requirements ?and engaging stakeholders and process transformation teams. Further, this position will cultivate effective relationships with departmental leaders across the university and the medical centers.
RESPONSIBILITIES:
Project Team Management
Provide overall leadership and subject matter expertise in the implementation of the Financials functionality in scope and overseeing the timely completion of deliverables required by the project plan.
Manage work stream schedule, scope and budget. Support and advise the work stream leads in the creation and implementation of all key project deliverables.
Build effective working relationships with project team members and key stakeholders, including the technical manager, testing manager, and organizational change manager, who will coordinate with the Functional team in a matrixed relationship.
Lead strategic planning and establish structure to ensure alignment of financial needs across entities?
Review and contribute to key project deliverables, including project charter, work plan, budget, status reports, test plans, training plans, risk mitigation plans, quality management plans, requirements management, change management plans, and communication plans.
Functional and Technical Leadership
Coordinates and participates in University design workshops, assists in the development of business process and role design documents, reviews impact assessment and assists in the identification of gaps.
Completes hands-on functional and technical project activities and provides guidance to University resources for the Financials functional areas in scope.
Demonstrates and explains key product features, documents requirements and design, provides knowledge transfer to the project team, configures the corresponding functionality and assists in testing and supporting the roll-out.
Responsible for providing functional expertise for the financials components in scope. Recommends solutions to University requirements and manages the design of cross-application solutions. Escalates issues and risks.
Communication and Facilitation
Facilitate issue resolution within work stream, anticipate and handle critical situations as they arise, and inform appropriate stakeholders. ?
Contribute to project status reports. Represent the team in communicating project status and issues to all levels at the university, as required.
Other duties as required.
REQUIREMENTS:
Bachelor's degree in business administration, information systems, accounting, or related field
Minimum of eight years of experience working on large-scale information systems projects in a collaborative environment with multiple cultures and complex reporting structures, with teams of at least 20 members
Experience with enterprise application deployment, system development life-cycle processes, and business process improvement
Ability to understand business and technical issues and alternatives, and facilitate problem solving and issue resolution within and across these modalities, including phases of fit-gap analysis, system design and configuration, security design, system integration, data conversion options, testing, training, reporting, requirements tracking, and business process improvement
Minimum of eight years of supervisory experience, effectively managing business or technical staff, and coordinating the work of consultants/vendor resources
Experience as a collaborative and supportive member of a management team working to accomplish project goals
Ability to act as liaison between units, divisions, and other organizations to achieve objectives, and drive to solution, drawing together different points of view
Effective team-building and motivation skills, including a proven track record of developing and building on team member strengths, helping team members with challenges, and providing a supportive working environment to enable active employee engagement and optimal team performance
Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner
Experience managing subject matter experts and business analysts in an environment where those resources may not be assigned to the project full time and do not report in directly through the project reporting structure
Ability to utilize disciplined project management methodologies and tools, such as project management systems, issue tracking, risk management, and requirements management systems; ability to develop efficient project procedures and quality control methods
Experience coordinating with technical, testing, and training leads
Knowledge and experience preparing for and managing organizational change
Ability to communicate clearly, in writing and orally, to both technical and non-technical audiences
Experience communicating with senior management and technical staff on critical project issues
Experience successfully managing project budgets
Expertise using SharePoint, spreadsheet, word processing, and presentation applications
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED:
PMI Certification
Experience working at a consulting firm, managing system implementation projects
Experience in a large university, medical center or other large enterprise
Experience participating in the implementation of a large enterprise resource planning (ERP) or similar software
Accounting background or experience with core financials functions in large complex organizations
CONDITIONS OF EMPLOYMENT:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your ""My Jobs"" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.
The UW Finance Transformation Program (UWFT) is a $200M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.
The UW Finance Transformation Program has an excellent full time opportunity for a Core Financials Manager. Reporting to the Design Director, the UWFT Core Financials Manager will manage and lead the following functional work streams for the Finance Transformation Program: 1) Finance Data Model, 2) Record to Report, 3) Plan and Manage the Business, 4) Project Inception to Close, 5) Manage Cash and Financial Assets. This position will own the high-level design, configuration, testing, and deployment of each of these functional areas ?by developing and managing requirements ?and engaging stakeholders and process transformation teams. Further, this position will cultivate effective relationships with departmental leaders across the university and the medical centers.
RESPONSIBILITIES:
Project Team Management
Functional and Technical Leadership
Communication and Facilitation
REQUIREMENTS:
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED:
CONDITIONS OF EMPLOYMENT:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your ""My Jobs"" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.
Apply for this job