Case Administrator
The United States District Court, Eastern District of Washington has an opening for a Full Time Financial Administrator in Spokane, Washington Court Personnel System Classification Career Salary Range CL 27: $48,951 (minimum) to $79,617 (maximum) CL 28: $58,700 (minimum) to $95,388 (maximum) (Starting salary is dependent upon qualifications and experience)
Representative Duties Of The Position
• Manage and oversee day-to-day operations in the areas of budget, finance, travel, accounting, and procurement. Make recommendations for improvements of the overall effectiveness of finance/budget management in the court, including the implementation of new improved methods, systems, and procedures.
• Supervise Clerk’s Office and Probation Services employees involved in finance, procurement, accounting and budgetary management activities, including prioritizing, assigning and reviewing work, evaluating performance, and recommending disciplinary actions. Identify issues and resolve disputes. Maintain accurate documentation, statistics, and employee records. Train staff on policies, procedures, and internal controls.
• Work with the Clerk of Court/ Court Unit Executive and the Chief Probation Officer to develop, maintain and execute the overall budget and financial management plan(s) for the district. Serve as project manager on special financial or budget initiatives. Formulate, evaluate, and implement policies, procedures, and protocols related to financial and budgetary operations within the court units and court. Advise managers, executives, or judges on court financial and budget matters.
• Develop, institute and manage a comprehensive compliance/internal controls program to prevent fraud, waste, abuse, and mismanagement.
• Maintain, reconcile, and analyze accounting records and reports, consisting of the cash receipts journal, registry fund, deposit fund, and unclaimed funds as well as subsidiary ledgers and other fiscal records. Review and/or perform accounts payable and accounts receivable duties.
• Draft and issue interpretations of budgetary guidance, supplemental guidance, and instructions to the judges and unit executives detailing budget formation and execution.
• Manage the Court’s Financial Management Systems, to include entering financial data, updating and providing quality assurance of financial records, and monitoring voucher payment activities to ensure the use of sound principles of accounting. Supervise the use of other authorized users of the Court’s Financial Management Systems. Manage the periodic upgrades and the addition of new modules to the program.
• Prepare for and conduct cyclical financial audits, assist, advise, and train management staff on internal audit procedures; and ensure all audit findings are corrected in a timely manner.
• Oversee the travel authorization and reimbursement process. Ensure accuracy of documents submitted, approved and processed. Manage the offices’ travel credit cards, ensuring policies and procedures are followed and problems are addressed immediately.
• Collaborate with information technology staff to develop or customize programs or systems to assist with budget and accounting transactions and record keeping.
• Maintain oversight and responsibility for documentation on all GSA vehicles assigned to the court, government phone cards assigned to judges and employees of the Clerk’s Office and Probation Office, and postage meter reconciliation and reporting for the Clerk’s Office and Probation Services.
• Assist in the development and maintenance of a comprehensive training program for all employees having budget and/or financial responsibilities and duties. Ensure employees are kept informed of regulations and procedures issued by the AO relating to budget and/or financial matters.